Purchase Module

  • Purchase Module has the following features:
    • Purchase Requisition (PR)
    • Request for Quotation (RFQ) and Quotations Received
    • Purchase Order (PO)
    • Material Receipt Note (MRN)
    • Purchase/Vendor Invoice
    • Job Work Track and Invoicing
    • Debit/Credit Note
    • Purchase without PO (Tracking)
    • Work Orders
  • Purchase Requisition (PR)
    • An Employee can create a requisition for purchasing products that are needed for his activities. * A list of pending purchase requisitions are shown to Purchase department, from which, Purchase Order can be generated automatically. * Purchase Order will be created for a vendor based on, preferred-product supplier from the list of suppliers. * A report can be generated displaying a list of PR s based on Product /Employee / Between two dates.
  • Request for Quotation (RFQ) and Quotations Received
    • The Quotation document can be printed or sent as a PDF via E-Mail.
    • Once the quotation is received from different Vendors, User is allowed to rank them.
    • A vendor with the highest rank becomes the selected vendor to whom Purchase Order can be raised.
    • A report can be generated displaying a list of quotations received based on Product / Vendor / Between two dates.
  • Purchase Order (PO)
    • User can create a purchase order to a selected vendor specifying a list of items to be purchased with a note to the contact person.
    • When a product is selected, price will be set automatically based on the price list selected. Given the quantity, discount, tax, the total amount is calculated.
    • Once the PO is approved, it can be printed or sent as a PDF via E-Mail.
    • A report can be generated displaying a list of PO s based on Product / Vendor / Between two dates.
  • Material / Goods Receipt Note (GRN)
    • User can create MRN from the Vendor's Delivery/Shipment Note manually or from the PO for pending items or from the Vendor Invoice.
    • Once the MRN is completed, Inventory and Accounts are updated automatically.
    • A report can be generated for the selected MRN.
  • Purchase/Vendor Invoice
    • Vendor Invoice can be generated from PO or MRN or manually.
    • A report can be generated displaying a list of invoices based on Product / Vendor / Between two dates.
  • Reports Covered
    • PO Book.
    • PO Quality approved.
    • Challan Register.
    • PO Quality Inspection.
    • Pending PO.
    • PO Amendments.
    • MRN v/s PO.
    • Supplier Ledger.
    • Pending MRN.
    • Purchase without PO.
    • Pending Purchase Requisition.
    • Total Purchase.
    • Purchase Return.